The Dental RCM AI Platform for the Accelerated Revenue Cycle
Multi-agent automation with human oversight: eligibility, claims, payments, and denials in one PMS-native platform built for US dental groups and DSOs.
Traditional RCM wasn't built for scale
The revenue cycle model most dental groups run on is linear, manual, and reactive. It breaks the moment you try to grow.
Sequential workflows
Every new location means more staff, more portal logins, more hold time.
Staff burnout
Back-office teams spend 60% of their time on repetitive, error-prone tasks.
Late-stage errors
Eligibility gaps and coding issues surface as denials, not warnings.
Siloed tools
Clearinghouses, billing software, and your PMS all hold different versions of the truth.
Introducing ARC: The Accelerated Revenue Cycle
Needletail is pioneering a new category in dental revenue operations. ARC is our framework for shifting from reactive RCM to proactive, AI-first revenue management.
What is the Accelerated Revenue Cycle (ARC)?
ARC is a proactive, AI-first approach to dental revenue management where eligibility is verified before care begins, claims are scrubbed before submission, and denials are prevented rather than managed.
Proactive, not reactive
Eligibility verified before the patient sits down, not cleaned up after claims fail.
Parallel, not sequential
AI agents work concurrently. Manual handoffs that took hours now happen in minutes.
PMS-native, not siloed
Your practice management system stays the single source of truth.
Human-supervised, not black-box
AI handles volume; humans handle judgment.
Four layers. One unified platform.
Needletail's multi-agent architecture spans the entire revenue cycle from appointment booking to final payment.
Dental Insurance Eligibility Verification
LiveThe Foundation of Clean Revenue
Real-time eligibility verification delivered directly into your PMS without your team touching a portal or phone.
Portal Agent
Logs into payer websites, navigates plan structures, pulls benefits data automatically
Voice Agent
Calls payers, bypasses IVRs, captures missing details portals don't provide
QA Agent
Cross-checks portal and call data, flags inconsistencies, learns payer-specific rules
Human QA
Reviews edge cases, validates complex plans, ensures near-zero-error output
Outcome: Verified eligibility in your PMS within 30 minutes, most complete in under 15.
Dental Insurance Claims Processing
Coming SoonClean Claims, First Time
AI-powered claim scrubbing and submission that catches errors before payers do.
Scrub Agent
Validates claims against eligibility data, CDT codes, and payer-specific rules pre-submission
Attachment Agent
Attaches required documentation, narratives, and supporting evidence automatically
Submission Agent
Submits claims electronically with full audit trail and real-time status tracking
Human QA
Reviews high-risk claims before they go out, ensures compliance and accuracy
Outcome: Higher first-pass acceptance rates, fewer rejections, faster reimbursement cycles.
Dental Insurance Payment Posting
Coming SoonReconciliation Without the Rework
AI agents that match payments to claims, detect variances, and post with precision.
Parsing Agent
Reads EOBs and ERAs, extracts payment details and adjustment codes
Matching Agent
Maps payments to correct claims and line items, flags discrepancies
Posting Agent
Auto-posts payments with variance detection for underpayments
Human QA
Reviews flagged variances, contractual adjustments, and write-off candidates
Outcome: Faster cash application, cleaner AR, reduced manual posting effort.
Dental Insurance Denial Management
Coming SoonDenials Prevented. Appeals Automated.
AI-driven root cause analysis and appeal generation that turns denials into recovered revenue.
Classification Agent
Categorizes denials by root cause: eligibility, coding, documentation, timely filing
Appeal Agent
Auto-generates appeal letters with payer-specific language and supporting docs
Tracking Agent
Monitors appeal status, deadlines, and outcomes in real-time
Human QA
Reviews complex appeals, validates documentation, escalates patterns upstream
Outcome: Higher overturn rates, reduced write-offs, visibility into denial trends across locations.
Eligibility is live. The rest is coming. Want early access to Claims, Payment Posting, or Denial Management?
Join the WaitlistWhy Needletail's architecture is different
Built for dental. Built for scale. Built to work behind your PMS, not alongside it.
API-First Design
Direct integrations with cloud PMS platforms: CareStack, Denticon, Open Dental, Curve Dental. Data flows in, verified results flow out. No CSV uploads, no manual syncs.
Multi-Agent Orchestration
Portal agents, voice agents, and QA agents work in parallel, not in sequence. What legacy vendors handle in days, Needletail handles in hours.
Dual-Channel Verification
Most automation tools only scrape portals. Needletail combines portal agents with voice agents. So you're covered when portals are incomplete, outdated, or unavailable.
Dental-Native Intelligence
Unlike horizontal RCM tools, Needletail is built exclusively for dental. Our agents understand CDT code hierarchies, frequency limitations, waiting periods, and plan-specific exclusions.
Continuous Learning
Every verification trains the system. Payer rule changes, plan quirks, and edge cases feed back into the QA agent, improving accuracy across all customers automatically.
PMS Write-Back
Verified data writes directly into patient records. No exports, no re-entry, no extra dashboards. Your PMS stays the single source of truth.
Enterprise-grade security. Healthcare-grade trust.
Needletail handles sensitive patient and payer data every day. Our security architecture isn't an afterthought, it's foundational.
Your data stays yours. We never sell or share patient information.
Common questions about Needletail AI
The dental RCM AI platform
built for scale
Book a 20-minute strategy call. No commitment, no pitch, just clarity on how Needletail fits your practice.
